Managing a Project

Managing a Project is not just managing Time or Scope or Budget or Risks etc...it means tracking all of these project constraints very carefully. The reviews needs to be performed on a periodic basis or at phase ends. If any of these constraints get more focus then others get afftected. Project Manager should act proactively to manage the project and always report true status of the project to the management.

Every person add different dimensions to attributes of Project Success -  like time, cost, scope, quality, safety etc. Ultimately all of these are CONSTRAINTS to be understood and worked within. Hence Managing Constraints are the first Step to success.

Next is what we call RISKS (Known Unknown +  Unknown Unknown) or other called Uncertainities, Threats, Oppurtunities.

Every decision in a project is not 100% PERFECT. This is becos they rely on certain ASSUMPTIONS made during such Decisions Making events.

If such Assumptions are VALID then they turn out to be OPPURTUNITIES to be Exploited and if they turn out to be INVALID then it poses a THREAT. 

Beware RISK = OPPURTUNITIES +  THREAT. Hence we have to continously VALIDATE our ASSUMPTIONS..

Hence, "Manage Constraints + Validate Assumptions = Project Success ...!!!"

Dear all,

i think before we start any project we should understand the concept of project, conceptual design should be prepared, timelines should be framed, crtitcal path should be identified. then the basic design for any facility or development should be made. this will defenitely help to excute the project

As you know I am in the same field from last 20years,would like to share my knowledge,now working with a Japanese company at Gurgaon(HR).Points are

1)Better Understanting of finalised / tendered Documents.

2)The technical aspects should be Understandable and make a good planing based on that-like fabrication ,manpower planing,preparation of a schedule for erection and material procurement and manpower moveblisation,Tools and tackles arrangement and skilled manpower detailing etc.

3)After arrangement of Manpower,Drawings,Fabricated Material at site,Make arrangement for

Electricity supply,Distribution Boards,cabling,Pannels,Erection equipments like-Crane,Hydras,JCB,Fork Lift,Power Winch,Chain Pulley Blocks etc or Hoists etc.

4)Make Macroschedule based on day-today erection planning and watch with twice meeting ,morning and evening and measure it on daily planing(what was acheived percentage till today and what has been balane for tomorrow,here it is equily importance that what is team?and fit for work or not ?

5) Asper Macroschedule ,put pressure on Contractor and Engineers to increase erection rate with quality and safety parametters so make 5S & ensure to fulfil 

6) Here I would like to say that Store function plays very Important role for Proper material stacking and chess up asper erection schedule for timely completion of Project and commissioning with quality.

7) Before erction make a KYK-Erection Procedure for safe erction-check list .

8) Make a Safety Standard and do Warm-up,P.T on daily morning and adress to a Team of Subcon ,regarding safety and today;d erection detail to avoid any accident etc.

9) Make a Get-to-gather at every end of the Month and lislten suggesions and any difficulties shown by any collegues and team members etc.take enjoyment and give chance to any one to say something for betterment about Orgasnisation.

10) Give proper training to the oersons-Project team regarding erection and Operation so that they can understand purpose of equipment.also give opportunities to the staff to attand Seminors,Training programmes etc for Upgradation of Knowledge,quality asper latest Technology.

With Regards,

shiv kumar sharma,

Taikisha Engineering India Ltd

New entrant to Project Management should know how to manage triple constraint (Cost, Schedule and Scope).  More experienced managers know the importance of degree of quality deliverables, associated risks and last but not least customer satisfaction.

To manage a project means to manage and lead a group of people with diversity of skills and experience. Therefore team work is very important. One can only manage the processes in the project, but must lead people to accomplish the project goals.

Well if we make use of team and material in timely manner we achieve quite bit in project like, Resource management, Material Management, Time Management, and if we have better team motiation and understand the project.

I think optimum throughput for a project execution is best done with start from resource evaluation. More skills you can identify from the resources assigned to you, more you can assign/plan tasks and execution accordingly. Every resource can be used in optimized way for the execution that shall lead to a later and smoother project execution.

To be successful in a project manager needs to forecast events that would impact resource deployment. Additionally he needs identify activities that would require crashing in order to maintain project time lines. All this put together helps in proactive management of projects.

Once the project is defined, you assign a budget and set a time frame for completion. Then use a PERT(Project Evaluation and Review Technique) set each sub projects in a pre-determined time frame for each and a prorated budget for each.

PM is not just managing resources required for the goal, its require the regular tracking, if ny deviation required to focus so past deviation can be managed without effect on other activities of the project to achieve the goal in time and at minimum cost.

Be proactive with proper planning with the information in hand, initiating the process involved for execution and monitoring.

Proper document/drawing referencing shall be done in coordination with the document controls, foreman- friendly formats for performance reporting, frequent updating the baselines, risks and report generation. Change management process like recommending corrective actions, signing off the recommendation and then executing and monitoring of the corrective actions.

Project management is much easier to the person with open hearted for the innovated ideas come form their subordinates. Respect all ideas evaluate debate and implement with the best one. Target dead lines and hurdles to achieve success should be always in mind is the way for success full completion of the project

To manage a projeect one has to look into various ways and the type of verticals he is going to use.

1.Type of a Project

2. Design and Layout of the Project

3. Budgeting

4. Manpower Resources

5. Productivity & Quality

6. Time Management

7. Risks involved in the project

8. Durations

This are the main criterias involved in managing the project.

Knowing the scope of the project, develop a user brief, arrive at time, cost and specification in principal, develop a schedule in an order with in the time frame.... keep some buffer for both time and cost be realistic.. use some previous related data of similar projects

make sure that milestones are achieved regularly...

To be successfull... u have to be proactive and anticipate risks and do complete risk analysis for every activity/steps.. value engineering or value addition through innovative ideas, latest technologies will be the key sources for the success,never forget to project the value additions or cost savings to the management

Hi

Based on my experience, what is needed for a startup Project Manager, this may not hold good for a seasoned project manager.

Planning the project

It is important to plan the project with the team so that their contributions and commitment are included and developed. Hold a 'Project Start-up Meeting' and run through the Aims, Objectives and Scope of the project. Get the team to identify all the tasks and create the work breakdown structure.

The Project Definition (PD) is the starting point for this exercise. Run through the PD and make sure that it is well understood by all the team.

Assign at least one team member to review each task in detail and bring their conclusions to the next project meeting. The team members should report on the feasibility, risks, resources and timeframe of the tasks under their control.

Organizing the project

Work undertaken by more than one person requires co-ordination. If many people are involved it requires organization and structure. This is especially true for projects because they often involve innovative forms of work and work patterns that differ from the norm. In particular, normal patterns of communication may not be appropriate and the structure of the work may be unusual.

Controlling the project

Implementing the project

Regards

Mihir Kumar Jhaveri, PMP, CSCM

Senior Manager

Project management requre high class skill on TIME, TREASURY, TALENT utilisation which depends upon type of project wich is to be handled by you and your team.

R.K.Swarnkar

9893065517

Assuming that you have an experienced team including yourselves, the single most criterion that will make you successful is to keep all the influencers on your side and use them to get the right things done. Once this happens everything will fall in its place.

Project management starts with the moment the idea of the project is conceived. Approximate estimate of the cost, Environmental viability and payback period are the vital considerations for the take off of the project at conceptual stage.

Meticulous Planning by sequencing all the activities with their list of resources and scheduling them with durations associated is the important pre-implementation stage requirement.

Kick off meeting is the start off point, where in the stakeholders, consultants sit together to decide the Project implementation Plan, Action plan, project team, Resource mobilization plan, Site acquisition for the plant or project (if any) Statutory approvals from other departments, List of constraints  and remedial measures to deal them. Once these strategies are discussed the die is cast for project implementation.

Project execution is the most important stage where in the Project Management employs techniques of Resource management, quality management, risk management, safety management and time management to get the best Product possible. Project review meetings with all the parties concerned hold the key for removing bottlenecks, resource conflicts, delays and quality bottle necks. 

The final stage is the Administrative and Financial closure of the project at which the life cycle of the project management concludes.

The Project Management is a vast subject. I gave the small Fore word to it.

Project managment mean managing the TQC (Time, Quality & Cost) or also it mean manging the 5M, (Man, Material, Machinery, Money)

If you are deputed as project manager, the first step is we need to under stand Objective of the Project & User (Client) requirement. Then need to understand technicality of the project.

It is require to find out Critical acticities (with respect to execution, cost & time), identification of Long lead materials other major component.

Major hurdles is the Communication between the diffrent team, who are working on that project. It is require to keep fully transperancey at all level.  Coordination between diffrent excecution agency is very  big issue in managing the Project.

Project manger is like a Ring man, who are walking on the Rope with Three Ball called T Q C.

Few of the hard learnt lessons for me

- You need to have a robust scope statement agreed and signed by stakeholders- If not done carefully leads to kitchen sink syndrome creating much agitation within prject team and erosion of budget/profitability. 

- There should be clear understanding and documentation of roles & Responsibility for your team esp in matrix & functional organization. 

- Defining clear Communication protocol - You cannot imagine how hard it bites you during the project phases if not done properly.

Perfect Plan and Flawless Execution

Get to know all the pain points that can hurt you in the sucessfull completion of the project and formulate a Risk Management plan based on the same.

It is very important to to estimate the effort required to complete the project and assign resources accordingly. Once this is done, tracking of the progress and phase reviews will help in completing the project successfully.

Focus on Risk Management

i feel this is the universal mangement law to start or manage any project..

Just implement Plan, Do, Check, Action in the project for time budget and naturally with  assosiated risk too.

thanks

I could say that you should check the time line, As you develop your project plan you may have some flexibility in how you use time during the project, but deadlines usually are fixed. If you decide to use overtime hours to meet the schedule, you must weigh that against the limitations of your budget

It is the planning & hard work to adhere to same and avoid short cut  leads to success.

Micromanagement means making a task as small as can and them monitoring and controlling it. Please do remember, project manager is also one of the stakeholders like all other. So everybody feels motivated if they get some ownership.

A project consists of various phases like initiation, requirement elicitation, planing, monitoring and control, deployment. It can also involves vendors and can have various risks. You need to plan beforehand and transfer ownership of each block to one. Your next job is to just check if the blocks are working properly. But don't get too much into each block.

every project success via a proper management system.is not means you have only right time,proper amount ,good views etc....u have to prepare a good management system....and not only establishing of it ...means you have to follow it if you really want to success.

a project can  success in few condition:-

1)establish of a proper management system

2)following by subordinates with honesty

3) support by manager

4) work properly(steps by steps)

5)unity

6)getting  small aims

7)focus on  only aim in every situation

many ways are here but these are common ways....

what you guys say????????

For success of any project , it is die hard rule to complete the project on time. But it's practically impossible.We have to be very concious when we give order for raw material, it can be like that --don't order for any equipment unless it is "the need of the hour". Control your inventory effectivelly, don't allow increse in the inventory cost, use man power as if only 15 people are neccesary then asign only 15 people.We all know that time is the money , if your completion time increases it directly results in increse of your cost of project.

For success of any project , it is die hard rule to complete the project on time. But it's practically impossible.We have to be very concious when we give order for raw material, it can be like that --don't order for any equipment unless it is "the need of the hour". Control your inventory effectivelly, don't allow increse in the inventory cost, use man power as if only 15 people are neccesary then asign only 15 people.We all know that time is the money , if your completion time increases it directly results in increse of your cost of project.

If you are to do well in a project , First make sure you have the required competence for it. You may be a perfect fit or you may need to update yourself in certain areas. So do a SWOT of yourself with respect to the aspects of the project and try to better yourself where you come short.In that case you will have a thorough understanding of the Know How's needed for the project which makes u the ultimate man for the job.

Propperly management of TIME, TREASURY, TALENT is known as project management.There are several variables which depends upon type and cost of the project.

The first thing to get clear about is what are the outcomes of this project. What are the specific results to be produced and by when? How will these be measured. There are steps that follow these but this one is the first.

First and foremost a Project is a set of resources to solve or address a business issue. Find the source and this end user, or if not that, the nearest person who needs to be addressed.

Document this case, what the deliverables are, and what budget time schedules, costs, timelines bandwidths within which this business case makes sense.  Understand your role is to ensure you get these resources, utilize them effectively.

Every item is a cost, every man is a salary or a contract employee, every license is either apportioned fully to the project or apportioned, every terminal or server resource is a cost.  Hook on very early onto these costs.

Man - machines - licenses - networks need to be moved, cabled, networked, isntalled, tested, imported, trained, reskilled etc. Check out which one of these are within scope of your project, and which ones aren't directly billed or costed.

Check nature of your project, whether T&M, ODC or Fixed Cost / Price, or a VBM initiative. If your project Bespoke development, Migrations, Consultancy, EPC.

Do work out your Billing time lines, Finance would be very keen to see this,

Refer to your company guidelines or SEPG initiatives, knowledge bases on similar    projects and their learnings.  Today, most good organizations have something good available. Ensure you are adequately armed with a PMP-PMI / PM / PRINCE2 exposure or certification. IIM or other managerial engineering colleges give   you their resident courses lasting a fortnight, better go for them instead of some 8000 rs. cookie certifications if you have a large project and you are managing it the first time.

Once u have resources, timelines and costs, management is all about working within this timeframes and keeping to these after acceptance from due stakeholders. These include users, your own bosses, and your team members.  Keep all happy or motivated enough.  If u got all these right, and can keep stakeholders happy, there will be support all across the lines which will generally keep your project in calmer waters.

To manage a project means to manage and lead a group of people with diversity of skills and experience. Therefore team work is very important. One can only manage the processes in the project, but must lead people to accomplish the project goals.