What is the best MS Office Optimization Tool that you should have?

If you suffer from e-mail overload and want more out of Outlook, you need this program, which makes finding messages, contacts, and anything else in Outlook exceedingly easy. It's the best Outlook add-in I've ever used.

Duplicate information--multiple copies of e-mail messages, contacts, and other details--tends to clutter up Outlook. It may arise because you've imported data from an earlier version of Outlook, or it may show up for no apparent reason.

Sending large files via e-mail these days can be problematic. Many ISPs impose file-size limits on attachments, sometimes as little as 5MB. So if you need to send PowerPoint presentations--or even large Word files--you're out of luck.

PPTminimizer is a great solution for the problem. It shrinks the size of PowerPoint or Word files, leaving their appearance and original format intact.

With its help, you can save plenty of space. In my tests, it shrank files by about 25 percent to almost 84 percent. The program leaves your originals alone and creates smaller copies. Just select any files you want to shrink and tell the program to go about its work. It integrates with Outlook, Word, PowerPoint, and Windows Explorer, too, so you can even shrink files from directly within the applications.

Looking to use Excel to run your business? Then you'll want this free add-in, which has 500 functions to help with just about any business analysis, budgeting, or tracking you require. Need functions specifically for real estate, such as those having to do with rent? They're in here. So are functions for other specific industries, as well as hundreds of general-purpose functions.

No need to run this program separately; it integrates directly with Excel, and is available as menu options. No matter what you desire for your business, it probably has something for you, including a nifty time-chart creator and much more.