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Question posted: 06 01 2011 10:13:25 +0000,
8 answers, 257 views, last activity
06 24 2011 19:21:44 +0000
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If a fraud is detected in the early stages, a scam can be prevented. Not necessarily in the Government or Banks, but in the Corporate/Business sector also. Can we easily detect the fraud in the initial stages ?
I have been auditing a NBFC (Non Banking Finance Company) where deposits from public are accepted and interest paid. While just glancing through the entries, I found that a cash payment of Rs.2500/- is made in lieu of a cheque issued earlier. The Accountant explained that the cheque is bounced and payment is made in cash. I am convinced.
His body language created suspicion and I checked few more interest (paid) entries. In another case, cash of Rs.2000/- is paid and a week later cheque payment is made. This confirmed my doubts.
When I insisted on Bank Reconciliation Statement, he produced one certified by another auditor. Neverthless, I personally checked Bank Reconciliation and a big fraud came into light involving lakhs of rupees.
While scrutinizing accounts, simple and small amounts lead the way. If we ignore them, we are ignoring a big fraud.
The modus operandi is to start in a small way and if it goes unnoticed, slowly increase the volume over a period of time. If it is noticed claim that it is an error. Sometimes a purchase from the same person with two differently numbered bills also give a clue.
In another case, a Senior Engineer is claiming auto fare, the voucher duly signed by the driver in Urdu. When he is on tour to Visakhapatnam, the vouchers are also signed by another auto driver in Urdu. I called a Muslim colleague to read the name -- just because of a feeling 'is there muslim drivers in Visakhapatnam also' -- and my collegue clarified that it is not Urdu.
A detailed investigation into all his travel bills unearthed a larger picture, where almost all the bills produced by him are false/fabricated. Instead of punishing him, the management left him with a warning, since he is a senior man. Fortunately these fraudsters will not have a concrete plan and therefore fail to take care or plug the loopholes. And sometimes overconfidence also give them away.
What is required is investigation beyond the books of account. Sometimes I speak of the same issue two days later and compare the explanations given on two occassions. Body language also helps to some extent.
If we have the inclination, we can stop frauds/scams in the initial stages.
Do you agree with me, readers ?
There is one more fraud prevention tool which is mostly overlooked by managers. And that is - mandatory leave to be availed by the employees. Most of the companies have a rule that employees should take a continuous vacation of 2 weeks every year. This serves two purposes: 1. understanding how indispensable an employee is - thereby alerting the management to train a substitute. 2. to prevent frauds - a different person doing the work will find out the lapses, if any. But the managers, in a bid to ensure smooth operations, discourge the employees from taking leave for more than a week.
I have personally come across a case where a cashier of a branch did not take even a casual leave for 7 years. And he was running a parallel bank within the branch - meaning he was opening accounts, accepting deposits, permitting withdrawals, maintaining cash in a completely different set of books in the same branch. He also had a separate cash box. After this fraud was detected (how is a different story altogether of crime), it became very easy for me to settle all the claims because he preserved all the vouchers datewise.
So many measures which have been prescribed are overlooked for operational convenience and this results in frauds.
According to me if we empower our law and order to an extent that will install the ultimate fear in every person who thinks to do unscrupulous activities. like in old Arabian culture there was a law that I heard many times and the law was "Gustakhi ki saza maut" means if you do wrong you are dead. I don't mean that all the fraudulent persons are to be hanged but the punishment has to be intensely severe and rigorous kind of. Then nobody will even think of doing those mistakes and the fraud will be prevented completely rather than detection it is always way better to have measures for prevention, actually less time killer.
Adopting to the technology is the only way to overcome and safeguard from Frauds. Few years back it was very difficult to trace any theft or any criminal offence. Now a days the invisible eyes (CC TV's) are watching and recording everything. Technology is improving. No one can escape from it. We all need to leverage on the technology and move forward.
Yes, fraud can be detected using technology (software tools) and the ministry of corporate affairs in india , I think is in the process of installing an early warning system but ultimately it is up to we humans who decide what to do.
Also - not all people are fortunate to be alive or even live peacefully after detecting a fraud.
Even observing some people can give valuable clues to the ongoing frauds. I remember when I was handling credit in Regional Office and went to a branch to have a look at the non-performing loans. While glancing through the ledger, I had an uncomfortable feeling of something amiss. The branch manager was trying to make small talk. I wanted to take a look at the documents. But the manager was hesitant and told me that the central office inspection took place last week and found everything right. I briefed this to our Regional Manager and a special inspection was done. All the loans were found to be given to bogus people. And securities- grossly overvalued - if it was existing.
fraud always happen only by collusion. in such cases identifying frauds are difficult. the only approach is communicating with the persons in different intervals in different ways is the only way out where a chance may be there to detect the fraud. This is what you said and i completely agree.
fraud, scam, what ever name you give it is made by humans and the driven force is money and greed. we can`t expect all to be honest. that is why society built a security system called police, court to control criminal deeds.
what wrong we doing always setting up a system to control criminal deeds and excavate criminal acts, but never find a solution to prevent it from happening.
build systems to prevent, analyse, clear loops, strengthen it and most important strict implementation and feedback. we can prevent fraud.
Email frauds seeking critical information to update Bank database is one such major scam reported. Almost all the account holders of nationalised and private banks in India and abroad are victims of this. You know, there are over 29 domain names for Barclays Bank, fraudulently created by fraudsters from Nigeria. You have witnessed citi bank fraud recently. Without the connivance of insider, many of these frauds can hardly happen. Satyam saga would have started off on a very small note, but have gone beyond proportions. SEBI violations are quite common these days. Many of the corporates are having multiple ways to snub the scanners. One Chartered Accountant with a malafide intention can make our corporate laws go in tizzy! We have witnessed Harshad Mehta, colluding with a number of top bureaucrats, similary, Ketan Parikh. Do you think they would have done these frauds without the help of the CAs, and the legal professionals?
If there is a will to contain them, there could be many methods to handle!
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