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Here are a few key areas that a Project Manager must pay attention in the areas of motivation.
1. Clear and Consistent Communication
A Project Manager spends about 90% of his project time in communication. It is not difficult to recognize the essential need of good communication to motivate staff. A Project Manager must make good effort to ensure what is being communicated is consistent and reliable. And a Project Manager must support and be accountable for what he has communicated to his staff. The reason for this is to prevent any form of dispute, confusion or conflict among the team members. If disputes or confusion begin to cloud over a project team, you can expect frustration to set in and in just a matter of time, the level of motivation will begin to plummet.
In the area of communication, a Project Manager also needs to know when to release information and when to communicate to a team or individuals. The right type of communication will also set off the motivation level of a staff. Imagine, if a Project Manager rebukes one of his team members in full view of the project team. This will bring immediate shame and detrimental effect upon the individual. The integrity of the Project Manager will, therefore, be questionable.
2. Reward & Incentive
This is perhaps the most common type of motivation factor. Salary, bonus, promotion and position titles are among the most used traditional method to motivate a project team.
Here is what a Project Manager needs to avoid at all cost - personal favoritism. Reward of any form must be wholly applied to a team, not individuals. This will encourage individuals to work as a team and not distinctively on their own. In this case, when a team is rewarded, likewise individuals would also be satisfied and motivated.
Lest we forget, a Project Manager should also take advantage of certain occasions to celebrate the achievement of his project team. For example, at end of a project phase, completion of major deliverables, good profit from the project, etc. are good opportunities for celebration. This is a wholesome recognition well deserved for all not just for a few.
In giving a project team their due recognition, a Project Manager also needs to consider the culture and belief system of each individual. Certain individuals have religious belief and there are some things they would want to avoid. Do not take them for granted. A reward recognition is meant to motivate not upset them.
3. Personal Development
Many Project Managers tend to forget that there is a career development roadmap for each individual that needs to be identified first before placing them on a project race track.
Every aspiring individual in a project team wants something valuable they can take away at the completion of a project. Therefore, a Project Manager needs to spend sometime with each team member to align their personal goals with the objective of the project. He needs to explain to them the advantages of the project that will bring benefits, credentials and enhancements to their career development. By doing so, a Project Manager is motivating the project team from the start and positioning them to take on the challenges of the project.
For example a Project Manager can motivate his staff by planning and involving them in training programs. A Project Manager can also inspire his team that they would be acquiring new skills and exposure from the project. These are some of the areas of motivation that can start the fire of enthusiasm among team members.
4. Integrity of a Project Manager
A project team is always expecting high integrity from their Project Manager to lead, manage and guide them correctly throughout the project. A Project Manager's action must be consistent with what comes out from his mouth.
This is important because a project team usually needs to look up to someone who can support and back them up during times of trouble. They want to be protected when clients are hard on them. They want someone to help them in negotiating with clients to reach reasonable demands. They are also looking for someone with the right kind of authority who can fight for the team rights. Within a project, a Project Manager is the only right person who can meet such expectation.
1. Clear and Consistent Communication
A Project Manager spends about 90% of his project time in communication. It is not difficult to recognize the essential need of good communication to motivate staff. A Project Manager must make good effort to ensure what is being communicated is consistent and reliable. And a Project Manager must support and be accountable for what he has communicated to his staff. The reason for this is to prevent any form of dispute, confusion or conflict among the team members. If disputes or confusion begin to cloud over a project team, you can expect frustration to set in and in just a matter of time, the level of motivation will begin to plummet.
In the area of communication, a Project Manager also needs to know when to release information and when to communicate to a team or individuals. The right type of communication will also set off the motivation level of a staff. Imagine, if a Project Manager rebukes one of his team members in full view of the project team. This will bring immediate shame and detrimental effect upon the individual. The integrity of the Project Manager will, therefore, be questionable.
2. Reward & Incentive
This is perhaps the most common type of motivation factor. Salary, bonus, promotion and position titles are among the most used traditional method to motivate a project team.
Here is what a Project Manager needs to avoid at all cost - personal favoritism. Reward of any form must be wholly applied to a team, not individuals. This will encourage individuals to work as a team and not distinctively on their own. In this case, when a team is rewarded, likewise individuals would also be satisfied and motivated.
Lest we forget, a Project Manager should also take advantage of certain occasions to celebrate the achievement of his project team. For example, at end of a project phase, completion of major deliverables, good profit from the project, etc. are good opportunities for celebration. This is a wholesome recognition well deserved for all not just for a few.
In giving a project team their due recognition, a Project Manager also needs to consider the culture and belief system of each individual. Certain individuals have religious belief and there are some things they would want to avoid. Do not take them for granted. A reward recognition is meant to motivate not upset them.
3. Personal Development
Many Project Managers tend to forget that there is a career development roadmap for each individual that needs to be identified first before placing them on a project race track.
Every aspiring individual in a project team wants something valuable they can take away at the completion of a project. Therefore, a Project Manager needs to spend sometime with each team member to align their personal goals with the objective of the project. He needs to explain to them the advantages of the project that will bring benefits, credentials and enhancements to their career development. By doing so, a Project Manager is motivating the project team from the start and positioning them to take on the challenges of the project.
For example a Project Manager can motivate his staff by planning and involving them in training programs. A Project Manager can also inspire his team that they would be acquiring new skills and exposure from the project. These are some of the areas of motivation that can start the fire of enthusiasm among team members.
4. Integrity of a Project Manager
A project team is always expecting high integrity from their Project Manager to lead, manage and guide them correctly throughout the project. A Project Manager's action must be consistent with what comes out from his mouth.
This is important because a project team usually needs to look up to someone who can support and back them up during times of trouble. They want to be protected when clients are hard on them. They want someone to help them in negotiating with clients to reach reasonable demands. They are also looking for someone with the right kind of authority who can fight for the team rights. Within a project, a Project Manager is the only right person who can meet such expectation.
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2 comments on "Rules for project team motivation "
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Commented by
ravikumar koduganty, delivery manager , Seal Infotech pvt ltd
| 11 15 2009 07:26:30 +0000
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Commented by
varsha mishra, Analytical Chemistry Manager, rfrac
| 10 18 2008 12:35:39 +0000
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